Lifecycle Management data subscribers Information

Many companies have different policies for both physical asset and data management but no policy is efficient unless properly executed in practice.

Usually, data erasure policy is implemented as a part of physical asset management which, once performed properly, guarantees that each physical asset that leaves an organization does not contain any confidential data on it. The weakness of this approach is that data lifecycle management is heavily tied to each physical asset’s lifecycle. However, in most cases the data lifecycle can be much longer or shorter than the asset lifecycle depending on the type of data.

Effective data management and data erasure management involves well thought-out procedures as well as the proper applications which will help automate data management tasks and execute data management policy in practice, without any extra workload for your IT administrators.

When it comes to data lifecycle management, Blancco’s solutions help you manage any obsolete data that needs to be deleted.

Is that confidential file really deleted?
The Windows Recycle Bin is a handy feature that allows users to recover files which have been accidentally deleted. However, its use can also be risky as the user can think that a confidential file has been deleted when the file has actually just been moved to the Recycle Bin and can be easily recovered without any special tools.

Some users are already familiar with more advanced “Shift + Delete” key combination that deletes files without moving them to Recycle Bin first. But has the file really been deleted? The short answer is “no”. Actually, the contents of the file will remain on the drive, until the section of the drive is overwritten by another file. Even though Windows does not offer easy options to recover deleted files, there are plenty of free tools available for downloading to easily recover deleted files.

In order to make sure that any deleted information cannot be recovered, you will need to use tools which are proven to securely erase data. However, the challenge is that it can be difficult get others to use these tools in a business environment. Quite often when a new solution has been implemented, many people tend to be either reluctant to use it or may sometimes forget. That’s why it’s really important that routine tasks be automated and performed without user interaction.

Blancco as a part of data management
Blancco File meets the requirements set for end-of-lifecycle data management. Support for command line options allows an administrator to automate secure file shredding through scripting and ensure that both security and data management policies are correctly followed.

These scripting options may vary from simple batch scripts, which shred the contents of the Recycle Bin, to more advanced power shell scripts that shred files in a user profile based on more complicated file matching criteria. Through combining scripts with exiting Windows tools like Task Scheduler and Group Policy, an administrator can distribute file shredding rules over a large company network.